Research on the Basic Construction Archives Management of University

The basic construction archives of universities is an important part of the archives of universities, which plays an important role in the planning, construction and development of university as the authentic record of the basic construction in university.With the expansion of university and the vigorous development of the basic construction, it become important more and more to establish and use the basic construction archives.The article expounds the content and classification of the basic construction archives and the characteristics of the basic construction archives, analyzes the important role of the basic construction archives in the development and the basic construction management of universities, and points out the construction requirements and the importance of reuse of the basic construction archives. InstructionThe basic construction archives of universities refer to the written records such as as-built drawings and tendering documents, project statement, audit conclusion and the relevant economic-technology data during the later service period such as the maintenance document and the rebuilding and improving document which have great value of preservation and are accumulated during the process of the activities of the basic construction.The basic construction archives of universities is both the essential condition of project construction, completion acceptance and delivering of project and the important basis data of management of project, the extension to project, reconstruction of project and repairs of project which play an important role in the construction and development of university.With the rapid development of the basic construction of universities and the improving of the basic construction, the college file control department begin to pay more attention to the basic construction archives of universities as an independent file management category.It is very important for the development of university to manage the basic construction archives of universities and increase the value in use of archives. Classification and Characteristics of Archives Contents of the Basic Construction of UniversitiesA complete archives of the basic construction of universities covers all the archives of four stages project approval, construction, completion and acceptance.There are large number of archives of the basic construction, and which covers a wide range.The basic construction archives can be divided into six categories basis files, engineering design manual, engineering management document, complete check and accept document, supervision document and final account document according to the characteristics of the basic construction archives.Basis files include the project proposal, project approval report, feasibility study report, land acquisition document, removal compensation document, approved campus plan, mapping of relief maps, drawing of boundary line of land and various files needed before commencement of works such as planning permission and construction license.Engineering design manual include the contract of engineering geological investigation, investigation report, construction design, design contract, design evaluation file and design approval file.